Prepare a patient identity management policy using principles of Enterprise Person Identification

Question Details

Prepare a one to two-page patient identity management policy. (Note: the assignment is patient digital records identity management and NOT how to identify a patient). Your policy should be one to two pages and include the following:

  • Policy title
  • Version No.:
  • Effective Date:
  • Date Ratified:
  • Ratified By:
  • Introduction (Rationale for the policy)
  • Definition
  • Policy
  • General Guidelines

In your paper,

  • Prepare a patient identity management policy using principles of Enterprise Person Identification (EMPI) that appropriately outlines methods to identify like records in informatics technology applications
  • Address the required elements of the policy in your paper including: policy title, version number, effective date, ratified date, ratified by, introduction/rationale, definition, policy, and general guidelines.
  • Explain how the organization achieves the appropriate identification of patient records given the complexities of persons with similar demographic information
  • 3 Pages
  • APA Formatting
  • 2 Resources

Question Guide (Order for Complete Paper)

Creating a Patient Identity Management Policy is crucial in ensuring the accuracy and integrity of patient digital records. Below is a one to two-page policy that addresses the required elements and explains how the organization achieves appropriate patient record identification, considering the complexities of similar demographic information.

Policy Title: Patient Identity Management Policy

  • Version No.: 1.0
  • Effective Date: [Insert Effective Date]
  • Date Ratified: [Insert Ratified Date]
  • Ratified By: [Insert Ratifying Authority]

Introduction (Rationale for the Policy): The Patient Identity Management Policy is established to maintain the integrity of patient digital records within our healthcare organization. Accurate identification of patients is critical for providing safe and effective care, preventing medical errors, and ensuring data security. This policy outlines the principles of Enterprise Person Identification (EMPI) to appropriately manage patient identity and mitigate the risks associated with similar demographic information.

Definition: Enterprise Person Identification (EMPI): EMPI is a technology-driven process that uses a combination of demographic and clinical data to uniquely identify and match patient records across various informatics technology applications.

Policy: Our organization is committed to implementing effective patient identity management through EMPI, ensuring that each patient is accurately identified in our informatics technology applications.

General Guidelines:

  1. Data Standardization: We shall establish and maintain consistent standards for demographic data collection across all touchpoints within the organization. This includes patient registration, electronic health records, and other data entry systems.
  2. Data Validation: Prior to entry, data shall be validated for accuracy and completeness. Any discrepancies or inconsistencies shall be promptly addressed and rectified.
  3. Unique Identifier Assignment: Each patient shall be assigned a unique identifier generated by the EMPI system. This identifier will be used to link all patient records within our network.
  4. Duplicate Record Identification: The EMPI system shall regularly scan and identify potential duplicate patient records by comparing demographic and clinical data. When duplicates are identified, they will be resolved through a standardized process.
  5. Patient Verification: All patients will be requested to verify and update their demographic information during each encounter with our healthcare organization. This includes name, date of birth, address, contact information, and other relevant details.
  6. Data Security: Patient identity data will be protected with the highest level of security protocols and encryption to prevent unauthorized access and breaches.
  7. Training and Education: Staff involved in data entry and patient registration will receive regular training on the importance of accurate patient identity management and the use of EMPI.

Achieving Appropriate Identification: Given the complexities of persons with similar demographic information, our organization relies on EMPI’s advanced algorithms and data matching techniques. EMPI compares a wide range of demographic and clinical data points, including but not limited to name, date of birth, social security number, medical history, and biometric data, to achieve accurate patient identification. This multi-faceted approach minimizes the risk of matching errors and ensures that patient records are correctly linked in our informatics technology applications.

This policy is intended to uphold the highest standards of patient identity management and ensure the integrity and confidentiality of patient digital records within our healthcare organization.


[Insert References in APA Format]

[Additional resources may be cited here if applicable.]

Please note that you should customize the policy with your organization’s specific details, including the effective date, ratifying authority, and any additional references required.

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